Frequency	Task	Details	Relevant Web Pages
Monthly	Exchanges Update	Send Exchanges Update to Barenforum List:	http://www.barenforum.org/exchange/index.html
		Current Exchange(s) status and web page
		Upcoming Exchanges and web pages
		Sign up page (when applicable)	http://www.barenforum.org/exchange/exchange_sign-up.html
		Remind participants to submit information and buy cases (optional)
Monthly	Web Updates	Exchanges Index Page	http://www.barenforum.org/exchange/index.html
	Record Updates	Exchange Spreadsheet	ExchangeCalendar.xls
Quarterly	New Exchange Signup	Duplicate last exchange folder and rename all files	Example: http://www.barenforum.org/exchange/exchange_39/ to exchange_40/
	Before Exchange Preparation	Duplicate last exchange spreadsheet, blank out data, keep formulas	exchange_xx/xx.xls
		Create Exchange_xx folder and web pages, update all links, emails, coordinator	http://www.barenforum.org/exchange/exchange_40/exchange_40.html
		Update Exchanges Index Page with links to new exchange	http://www.barenforum.org/exchange/index.html
		Prepare Exchange sign-up page for signing up on date/time specified	http://www.barenforum.org/exchange/exchange_sign-up.html
		Create email and forward for signup signup_exchangexx@barenforum.org	http://www.pair.com
	For themed exchanges	Request theme ideas and tally-after a week or two, decide on theme
	At Signup Date/Time	Upload revised exchange signup page (testing is a good idea)	http://www.barenforum.org/exchange/exchange_sign-up.html
		Collect sign ups and enter in spreadsheet as they come in, check previous	exchange_xx/xx.xls (created when files were duplicated)
		Update exchange_signup page and exchangexx pages daily with participants
	After one week	Upgrade the wait list participants from previous exchange to list
	After one month	Choose coordinator from candidates who raised their hand, give them instructions	http://www.barenforum.org/exchange/for_coordinators.html
		Create email and forward for new coordinatorxx@barenforum.org	http://www.pair.com
Quarterly	Completed Exchange Gallery	Request image files and colophon from coordinator	http://www.barenforum.org/exchange/for_coordinators.html
	After Exchange Completed	Check image files for proper formatting as explained on coordinators page
		Make montage 600x600 black background page, 100 px images	http://www.barenforum.org/exchange/exchange_38/exchange_frame.html
		Upload all image files and folders to website	http://www.pair.com
	Create web pages	exchange_xx updated, remove signup form if not done already	http://www.barenforum.org/exchange/exchange_40/exchange_40.html
		exchange_frame - updated in notepad and edit
		exchange_slides - update names from .xls
		intro - montage with all prints, exchange information, coordinator's comments, colophon link	http://www.barenforum.org/exchange/exchange_38/exchange_frame.html
		upload colophon in .pdf format and link	http://www.barenforum.org/exchange/exchange_37/x37colophon.pdf
		names - update from .xls	http://www.barenforum.org/exchange/exchange_38/names.html
		artist's pages - artist.html containing the artist's print, name, location, email form	http://www.barenforum.org/exchange/exchange_38/arango.html
	Update index pages	Update Exchanges Index Page with links to new exchange	http://www.barenforum.org/exchange/index.html
		Update Exchange Gallery Page with links to completed exchange	http://www.barenforum.org/exchange/exchanges.html
		Delete email address and forward on coordinator_xx address for previous exchange	http://www.pair.com
Quarterly	Mail Exchange to archives	Double check completeness of exchange and colophon of Archive Set
		Place images on CD and include
		Mail to Current Archives at U. of Kentucky